Event Planning Tools
Event Planning ToolsEver try to fix the robotic arm on a space station 250 miles above earth? Neither have we. But we bet it's hard to do without the proper tools.
At the Highlander Event Scheduling Office, we can provide you with the proper tools to help you schedule and execute a successful meeting.
|Customer Type||HUB Rooms & Outside Locations||General Assignment Classrooms*|
|Registered Student Organizations||1 year in advance**||6 weeks prior to 1st day of instruction|
|Campus Departments||1 quarter in advance||6 weeks prior to 1st day of instruction|
|Off-Campus Groups/Individuals||Contact Highlander Event Scheduling||6 weeks prior to 1st day of instruction|
* Advance reservations for general assignment classes after 6:00 PM will be accepted six weeks prior to the first day of instruction. Reservations for general assignment classrooms after 4:00 PM are accepted two weeks after the first day of instruction. Academic Scheduling has reserved the right to relocate rooms or cancel reservations until two weeks after the first day of the quarter.
** Student organizations must complete the advance registration requirements from Student Life to keep a hold on reservations scheduled for the summer or the next academic year. If the group is not re-registered through the advance reservation process, then all reservations will be cancelled and appropriate fees will be applied.
Room Release Dates
|FALL '14||WIN '15||SPR '15||SUM '15||FALL '15|
|Reg. Student Organization|
|Classrooms (Released when SIS report is uploaded)||8/21/14||11/21/14||2/11/15||5/11/15||8/10/15|
|Classrooms (Released when SIS report uploaded)||8/21/14||11/21/14||2/11/15||5/11/15||8/10/15|
Event Planning Guide
We are currently working on a handbook that will assist you in the details necessary to hold a successful event here at UCR. In the mean time, please check out our Quick Reference Guide or Student Life's tips on Event Planning & Management.